Technical Service Acquisitions/Cataloger

General Summary

The Door County Library (DCL) is a member of the OWLSnet resource sharing consortium, this includes sharing a database with approximately 50 library locations across northeastern Wisconsin.

The majority of the Technical Services: Acquisitions/Cataloger’s work involves interacting with that database and manipulating exported data. This position is responsible for acquiring circulating print and non-print materials for DCL, as well as, adding records for these items to the OWLSnet database and assigning call numbers. This position also provides public service to Library patrons on a regularly scheduled basis.

The Technical Services Acquisitions/Cataloger is an integral part of the DCL Technical Services team; this position works closely with the Head of Technical Services, Technical Services Assistants, Administrative Assistant, and materials selectors. A successful applicant will possess the ability to work independently, strong: communication, data entry, and spreadsheet skills, as well as extreme attention to detail.

Providing truthful and accurate written and verbal communication is required. Regular attendance, punctuality, and being prepared to commence work at designated locations, on assigned days, and during scheduled hours is expected. Cross training is required.

Duties and Responsibilities

Essential Job Functions

1. Reviews and places orders that have been submitted by DCL materials selectors, produces on-order records, and handles correspondence related to purchases.
2. Enters invoices into the OWLSnet database, receives new materials as they arrive at the Library, reports damages and discrepancies to vendors.
3. While adding new item records to the OWLSnet database, compares items to records available in the OWLSnet and OCLC databases; reviews records for accuracy and conveys record requests, updates, or changes to OWLSnet as necessary.
4. Assigns call numbers in accordance with DCL classification practices.
5. Labels and prepares items for the shelf as necessary.
6. Tracks materials budgets and communicates spending to materials selectors.
7. Investigates and recommends library supplies, services, and vendors; works with the Administrative Assistant to set up new vendor for purchasing.
8. Assists selectors with materials management and collection development as necessary.
9. Assists with the creation of departmental documentation as well as policies and procedures related to technical services and/or materials management.
10. Assists with the training and instruction of Technical Services Assistants.

General Job Functions

1. The position will require rotating Saturday shifts (approximately every 6-weekends) as well as infrequent travel to all eight Door County Library locations and off-site trainings, meetings, or conferences. It may also include occasionally filling-in for evening, weekday shifts (5:00pm -7:00pm).

Requirements

Required Training and Experience

1. High School diploma or equivalent.
2. Valid driver’s license.

Preferred Training and Experience

1. Associate’s, or Bachelor’s degree.
2. One (1) or more years’ experience in a library, office, or related field.
3. Bookkeeping and/or library database maintenance and/or data entry experience.
4. Experience with subject classification, Dewey Decimal classification, MARC, RDA/AACR2, and/or an MLIS with cataloging or metadata coursework.

Knowledge, Skills and Abilities Required

1. High spreadsheet proficiency and attention to detail.
2. Competency operating computers, typical office software, printers, copiers, and other typical office equipment is expected; computer experience preferably includes data manipulation, working with pivot tables, library-specific software, or SQL.
3. Ability to read and comprehend; ability to communicate effectively, both verbally and in writing.
4. Ability to perform repetitive tasks and perform duties with accuracy and precision.
5. Ability to work independently, instruct, coordinate, problem-solve, troubleshoot, make decisions, and resolve conflicts.
6. Exceptional customer service skills; ability to use intuition, tact, and courtesy in maintaining effective working relationships with Library coworkers, coworkers in other County departments, Library Board Trustees, City Officials, County Supervisors, vendors, and the public.
7. Ability to manage multiple projects simultaneously; ability to manage variety and change.

Physical and Working Conditions

Nearly 100% of time work is performed in a normal library setting with little or no discomfort from temperature, dust or noise. Interacting with other employees, general public, whether walking in or on the telephone will be encountered.

Over 75% of the work is performed while stationary at a desk, using a computer keyboard and/or telephone. Approximately 25% of the work involves moving around the organization. The job requires communicating, detecting, conversing, discerning, conveying, expressing oneself, exchanging information, and using both far and near vision for over 75% of the time.

There will be intermittent periods of remaining stationary, traversing, bending, stooping, and ascending/descending. The role requires the ability to move objects weighing up to 50 lbs. and to push/pull objects weighing up to 40 lbs. on an intermittent basis throughout the shift. Tasks also involve reaching, handling, fingering, feeling, using vision, speaking, and hearing.

In an effort to provide for continuity of County government and to cope with the problems of the emergency, you may be required to work during a proclaimed state of emergency, consistent with Sec. 323.14, Wis. Stats. and County emergency management plans and programs. 

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. They may be subject to change at any time due to reasonable accommodation or other reasons